Keep the USPS Updated on Ownership of your Post Office Building

It is important for all AUSPL members to keep the US Postal Service informed about ownership of post office facilities. This is particularly important after an owner has passed, and a new owner takes title.  In certain circumstances wherein an owner creates a business entity to take title to the postal property, he/she may use his/her social security number with the IRS.  Those circumstances include certain corporations or LLCs which are disregarded entities for tax purposes.  When the owner passes, the IRS then requires the entity to use an employer identification number. Other corporations, LLCs, and partnerships, will normally use taxpayer ids with the IRS.

In situations where a spouse or children inherit ownership of a postal facility and rent deposits continue to be made to the same bank account, it is easy to neglect updating the USPS. However, it is important to keep ownership and tax information up to date.

On January 29, 2016 The Office of the Inspector General for the USPS published an audit report entitled, “Deceased Lessors.” In the report the OIG states that “The USPS did not always know which facility leases it had with deceased lessors and continued to pay some of them, and did not always maintain accurate lessor information in its facilities management system.”

AUSPL provides New Owner forms on our website, or by mail. Please call 800-572-9483 to obtain these forms.

https://uspsoig.gov/document/deceased-lessors